Sorry just one last thing that would be really helpful.
I was wondering if someone would be able to help me in how I could apologise that my Japanese skills are not very good at the beginning of the letter.
Something along the lines of:
'I am sorry if my Japanese is bad'
This would be really helpful guys, thank you so much for all the help so far
Any other advice or tips concerning the original message would be amazing. Thank you all so much